As a last resort, you can try to access the document in Microsoft Word X or Word 2004 on a Mac, as some older documents are inaccessible with the Word 2008 compatibility mode. If the document can be opened with an older version of the program, save the file with a new name, and then again try to use it on the Mac with Word 2008.
Table of contents (TOC) on a hard binding book helps readers to quickly navigate to any particular section of the book. This is also true for created with software like Microsoft Word. It not only helps other readers but also helps you, the creator of the document, to easily navigate to different sections. Sometimes, your project may have hundreds of pages long and it can be a problem to remember which page has what information.
When you’re creating such a long document or report in Microsoft Word, there is a very good chance that you’ll have to add a table of contents to go with it. Now, that might sound like a difficult task but it really isn’t. You can add or create a table of contents in just few clicks and then go about tweaking it. Then let’s say if you want to make some changes in the table content, you don’t have to completely replace it.
You just need a single click to update the table of content. Let’s learn how to create table of contents in Microsoft Word Windows and Mac versions.
How to Add Table of Content in Microsoft Word? There are actually several ways of adding up a table of contents in Microsoft Word.
In this article, we will show you the simplest way of creating the table of contents. Before creating table of contents. Using navigation pane. Add table of contents with built-in style.
Using custom table of contents. Linking sections of document from TOC. Creating table of content on Mac Word. Updating table of contents. Modifying Font and Styles of TOC. Additional options for customizing.
These methods will work mostly in all Microsoft Word versions both on Windows and Mac. One more thing which we like about Microsoft Word is that each heading in the table of contents is automatically.
With a single click, you can easily roll over to any page or heading in your long document. Before Proceeding – Structure Your Document It’s totally up to you, you can choose whatever document you like to make a table of contents. But there is an important point before you trying to create TOC. Microsoft Word will add only heading styles 1, 2 and 3 from your document in the TOC. So, you have to keep in mind that your document should have these headings (available under Home Styles) in an arranged format as you wanted. If you have a document in plain body text format without headings, it’s a good idea to first structure the foramt with h1, h2 and h3 headings. So, let’s jump on to the step by step guide on how to add a table of contents in Microsoft Word.
Using Navigation Pane Before we start adding a table of content you need to turn on the navigation pane under ‘View Navigation Pane’ in Windows platform. This ‘Navigation’ pane will show all headings that can be included in the TOC.
You can click on the heading to navigate to that section. This way you can navigate to different sections of a document without creating explicit TOC inside your document.
Open Navigation Pane in Word 2017 3. Automatically Add Table of Contents with Built-in Style Using pre-installed styles for table of contents is one of the fastest and the most common techniques we can see.
Most of the people use it and make their work faster and save a lot of time. For adding a table of content automatically, you need to be at the page where you want to add a table of content.
Generally you should add the TOC at the start of the document, so go to start of the document by pressing “Control + Home” keys on Windows and “Function + Command + Left Arrow” keys on Mac. Hit enter key to create enough space, again go up to the first line and follow the below steps for inserting TOC. Go to the ‘References’ menu and click on the ‘Table of content’ option. Now, you will see all the pre-installed styles and choose the style that suits your document.
For this guide, we are selecting the ‘Automatic Table 2’. Once selected, you will see the TOC is added at the current cursor position. Adding Table of Contents Automatically with Built-in Styles The length of TOC depends on the length of your document and the number of headings you have added to your document. Using Custom Table of Contents The TOC with built-in style works great in most cases.
But there are certain cases you may need to include additional headings created with custom styles. These custom heading styles are not included in the built-in TOC. At any case, you can customize the table of contents as per your need using custom table of contents option. In Windows, go to the ‘References’ tab, click on the ‘Table of Contents’ button. At the bottom, you’ll see ‘Custom Table of Contents’ and click on that. Table of Contents with Turning on Large Headings 5.
Linking Sections from Table of Contents When Word generates TOC, it links to the corresponding headings automatically. Hover the mouse on any of the headings on the table of contents. You will see a popup that says “Current document – CTRL + Click to follow the link”.
When you press Ctrl key, your cursor will convert into a hand which shows it’s a link now and when you click on that link you will be rolled over to the section of that link in your document. Scrolling to Particular Section with Hyperlinks 6. Creating Table of Contents on Word Mac Version Microsoft has two versions of Word for Mac – 2016 and 2011.
The 2016 version works as explained above while 2011 version works similar to earlier Word versions of 2002 or 2003 as explained below: 6.1. Document Map Pane (Navigation Pane) On Word 2011 version for Mac, you should enable ‘Document Map Pane’ option available under the menu “View Sidebar”. Latest 2016 version will have ‘Navigation’ option similar to Windows instead of ‘Document Map Pane’. Insert Automatic TOC Navigate to “Insert Index and Tables” menu. Go to “Table of Contents” tab and choose the available format of TOC for your document. Insert Table of Content in Mac Word 6.3. Custom TOC Visit ‘Insert’ menu and chose ‘Index and Tables’ options.
Go to ‘Table of Contents’ tab and click on ‘Options’ button. In the options dialog box, it will show some options which allows you to build table of contents of your choice. Hyperlinks Unfortunately the hyperlinks of table of contents will not work in Mac version of Microsoft Word. Updating Table of Contents If you want to update the table of contents, then simply ‘Right click’ on it and choose ‘Update fields’ option. You will have two options to update the TOC – update page numbers only and update entire table.
Heading Level 1 2. Heading Level 1 2.1.
Heading Level 2 2.2. Heading Level 2 2.2.1. Heading Level 3 2.2.2. Heading Level 3 The prefix 1, 2, 2.1, 2.2.1, etc.
Are the headings and sub-headings used in document. Whereas the level 1, 2, 3, etc. Are the levels used in the table of contents. Modifying Font and Styles of TOC You can select the actual content in TOC and customize the font and paragraph settings. But this will be overwritten when you update the TOC. The easy way to modify the settings is to customize the themes of TOC.
Word uses different style for each heading level in TOC. When you are in the options section, click on “Modify” button to open the style dialog box. Here you can choose the TOC level and customize the format and fonts as per your need.